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What is the discussion mainly about?Questions 1 through 6. Listen to part of a discussion in a business class.
M1: The business meeting, which is part of an average business day, is the logical way to share information and get things done. As a manager, you will call meetings for a lot of reasons. Your company has to make policy, for example, so you might call in a group of people that will help you develop policy. Or you might call a meeting to gather information you need to solve a problem that’s come up. It’s up to the person who calls the meeting to make sure the discussion is successful. That person, who will probably lead the meeting, should let all participants know the purpose and agenda well in advance. So, what are some factors that go into planning a meeting?
M2: One factor is the length of the meeting, which determines whether you need to have coffee and snacks.
W: You also need to know how many people are coming, which tells you how many handouts you need.
M1: Uh-huh. What else?
M2: You have to plan your facilities, like the room where you’re having the meeting, and the equipment you need, like videos and slides, or a projector and screen.
W: You need a room that fits the size of your group, and enough chairs for everyone.
M1: Right. Room size, audiovisual equipment, handouts, coffee—those are all things you need to consider. The skilled leader will check on all of them in advance, but, of course, this doesn’t mean he or she shouldn’t get help with the details. OK. So, that’s what happens before the meeting. Now think about what happens during the meeting. A typical business meeting—one dealing with policy or problems—follows a pattern that goes like this. First, the leader makes a brief preliminary statement calling attention to the issue. Next, the participants discuss the issue—its scope, causes, and effects. They contribute relevant information, facts, and opinions. After that, what should happen?
W: Well, isn’t it important to agree on a solution? I mean, if that was the purpose of the meeting.
M1: Absolutely. The participants should discuss possible solutions and decide on the one that’s best. Then what?
W: They need a plan that puts the solution into action, for example, the next steps they should take.
M1: Yes, absolutely. If the meeting is successful, it should achieve a result. Of course, maybe the result is the need for another meeting, in which case it’s the leader’s job to determine the time and place for that.
1. What is the discussion mainly about?
2. What point does the professor make about the person who calls a meeting?
3. According to the discussion, what are some factors that should be considered in planning a meeting?
4. What does the professor mean by this statement:
“The skilled leader will check on all of them in advance, but, of course, this doesn’t mean he or she shouldn’t get help with the details.“
5. Why does the professor say this:
“A typical business meeting—one dealing with policy or problems—follows a pattern that goes like this.“
6. The class talks about what usually happens during a business meeting. Put the events in the order in which they occur. The schedule of an average business day Factors that make meetings successful Different ways to develop policy People who participate in meetings
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